Quad City Defense Alliance (“QCDA”) is an unincorporated organization of public and private stakeholders, including governments of Bettendorf, Davenport, and Scott County, Iowa; East Moline, Moline, Rock Island, and Rock Island County, Illinois, dedicated to the promotion and preservation of the Rock Island Arsenal. QCDA is soliciting proposals from CONSULTANTS for legislative technical and advocacy services in support of continued federal use (military and non-military) and private economic development of the Rock Island Arsenal.
Rock Island Arsenal is located in the Quad Cities Metro Area, a bi-state, six county region which includes the cities of Davenport and Bettendorf in Iowa, and Moline, East Moline and Rock Island in Illinois. Rock Island Arsenal is a joint use facility, currently home to four U.S. Army command headquarters, several support commands, and is home to U.S. Army logistics, manufacturing, training and engineering. Rock Island Arsenal is one of the region’s largest employers, and the continued viability of Rock Island Arsenal is critical to the long term economic success of the area.
2. General Guidelines and Requirements
· This is an open competitive process.
· All questions about this RFP should be emailed to firstname.lastname@example.org by December 5, 2016 @ 5:00 P.M. Central. Responses to questions will be posted no later than December 9, 2016 @ 5:00 P.M. Central.
See the questions and corresponding answers here.
· QCDA will conduct an open forum to provide further information about the Quad City Region/Rock Island Arsenal and QCDA objectives on November 30, 2016 @ 9:00
A.M. Central. The forum will be conducted at the office of the Quad Cities Chamber of Commerce, 331 W. Third Street, Davenport, IA 52801. Videoconference participation will be available upon request.
· Proposals received after the deadline of December 15 @ 5:00 P.M. Central will not be considered.
Responses/proposals should be addressed to:
E-Mail: email@example.com With Hard Copy Delivered To:
Vice President, Government Affairs 331 W. 3rd Street
Davenport, IA 52801
· Responses/proposals to this RFPs shall be submitted by electronic submission on or before December 15, 2016 at 5:00 p.m. Central, with hard copy submission overnight mail within two (2) working days in letter format. Hard copy submissions must include eight copies. Responses should not be more than 12 pages, excluding cover pages and appendices. Submissions shall utilize not smaller than 12 point size font using Ariel text. It is submitting party’s obligation to verify delivery and receipt of their proposal.
· Responses/proposals should:
o Include a signature by a duly authorized agent or officer of the CONSULTANT on a letter or other document that includes mailing address, phone number, email address and website address of the CONSULTANT.
o Identify the project manager and other senior staff intended to work on the project and list their qualifications.
o Identify past and/or present engagements relating to military communities, military installations, DOD contractors, and BRAC related issues, including description of services, results and references.
o Identify by name, address, phone number and website address all sub- consultants proposed to work on the project and the percentage of the total project hours to be completed by each sub-consultant.
o Address the CONSULTANT’S approach to completing the scope of work detail in Section 5 of this RFP and any other tasks deemed necessary by the CONSULTANT.
· Quoted pricing should include all fees and charges required to complete the proposed scope of work, including travel outside of the Washington, DC/Baltimore, MD Metropolitan Statistical Area. Travel should include up to three trips (2-3 days) to the Quad Cities per year.
· The use of sub-consultants must be disclosed in the proposal to include the following information: company name, address, phone number, website address and cost.
· CONSULTANT shall disclose the name of any and all other military communities, military installations or DOD contractors with whom it is currently under contract and the scope of that engagement, and shall agree to do the same with respect to any such party whom it may contract during the duration of engagement with QCDA. CONSULTANT will also agree that QCDA shall have the unilateral right to terminate its contract without further obligation in the event such future disclosure is not satisfactory to QCDA in its sole discretion, or a conflict of interest arises with respect to any other clients of Contractor.
3. Contract Terms and Funding
QCDA is not obligated to enter into a contract with any party responding to this RFP. All offers for contract are subject to review by QCDA and legal counsel. If awarded, a contract will include, at a minimum a mutually signed agreement that outlines terms, scope, budget and other necessary items in the form attached as Exhibit “A”. QCDA will be the contracting party, but one of its Members may serve as administrative agent for QCDA. The public entities who are members of QCDA will provide funding necessary to pay said services. No federally programmed dollars will be used for payment of said services.
· This RFP was publicly distributed on November 10, 2016.
· Any questions about this RFP must be emailed by December 5, 2016 @ 5:00 P.M. Central. Responses will be posted no later than December 9, 2016 @ 5:00 P.M. Central.
· An informational forum will be held November 30, 2016 @ 9:00 A.M. Central.
· Responses/proposals based on this RFP are due December 15, 2016 @ 5:00 P.M. Central.
· CONSULTANT selection is expected to occur on or before January 15, 2017.
· The anticipated contract start date is January 30. The initial term will be one (1) year, with opportunity to renew for up to five (5) additional one (1) year terms.
5. Proposed Scope of Work
General Tasking: The selected CONSULTANT will provide a range of legislative, advocacy and communication services in support of continued federal utilization and economic development of the Rock Island Arsenal. The selected CONSULTANT will include, but need not limit their proposal, to the following tasks:
· Continued aggressive focus on JMTC workload issues with Congressional Staff and Army Leadership to ensure unique workload and increase military value of JMTC.
· Advocacy services to Congress, Department of Defense, and other stakeholders.
· Guidance and services related to appropriation requests, and monitoring of legislation that is relevant to the Rock Island Arsenal.
· Facilitation of meetings with key Congressional, Department of the Defense and other stakeholders.
· Guidance in preparing and communicating key priorities.
· Professional counsel and strategic awareness
· Monitoring of potential threats and opportunities
Key Issues: The selected CONSULTANT will demonstrate an ability to address the following issues as they relate to the Rock Island Arsenal:
· Work with the QCDA to develop, support, and help implement QCDA’s strategic plan.
· Raise awareness of the military value, missions, and unique characteristics of Rock Island Arsenal to the legislative and executive branch – including state levels of government, Army, Department of Defense, targeted federal agency leaders, defense contracting industry leaders and others as strategically identified by the consultant and QCDA.
· Provide strategic leadership that prepares proactive plans for the Rock Island Arsenal for the next round of BRAC, or related efforts.
· Identify both offensive and defensive strategies on issues, that threaten the long term viability of the Rock Island Arsenal.
· Identify opportunities and implement strategic efforts to co-locate non-DOD federal and/or state entities on the Rock Island Arsenal.
· Identify opportunities and implement strategic efforts to expand National Guard and Reserve activities on Rock Island Arsenal.
· Identify opportunities and implement strategic efforts to increase military value of the Rock Island Arsenal.
· Identify opportunities and implement strategic efforts to locate complimentary missions, functions and commands on Rock Island Arsenal.
· Encourage new functions for the Rock Island Arsenal, such as the Quad Cities Manufacturing Innovation Hub and the Quad Cities Manufacturing Laboratory.
· Assist in identifying and arranging for key leaders to visit Rock Island Arsenal.
· Assist and advise Quad Cities’ community leaders in arranging and meeting with key leaders (ie, Congressional staff, senior Army leadership, etc.). Attend key leader visits to Quad Cities.
· Working in concert with the QCDA, create metrics and deliverables so that progress can be measured.
· Other services identified or offered by Consultant which promote Rock Island Arsenal, the Quad Cities and/or further the objective of QCDA.
· Communicate and meet regularly with Congressional members/staff and Department of Defense officials/staff that influence the Rock Island Arsenal.
· Research and become familiar with potential threats to reductions in commands, and research and monitor potential competitors.
· Recommend and develop key messages, talking points and other communications strategies that will result in appropriate “leave behind” materials for meetings, outreach pieces, or other collateral materials.
· Secure the placement of Rock Island Arsenal focused stories/articles in Army/Defense related publications (ie. KMI Media Group publications, AUSA News, Army Times, etc.).
· Create a continuous and aggressive Department of Defense senior leader engagement strategy, ensuring Operational defense leaders as well as the Generating force leaders are included.
· Continue aggressive focus on JMTC workload issues with Congressional staff and Army leadership.
· Capitalize on the existing presence of Interagency (DOD and non-DOD) elements at the Rock Island Arsenal, including DHS, FEMA, NGB and first responder units.
6. Evaluation Process
A steering committee consisting of QCDA members will review the responses and make a recommendation to QCDA governing board. Evaluation of the proposals will be based on:
· General qualifications and experience of consulting team and project manager
· Knowledge of the Department of Defense and Congress
· Knowledge and understanding of the Rock Island Arsenal/Quad City Region
· Costs and anticipated value of services (i.e., Best Value)
· Quality of references, including nature of engagement, scope of services and results.
· Ability to communicate, develop and maintain an effective working relationship with local government stakeholders, federal elected officials and their staff, general officers and political appointees
· Willingness and ability to work with local leaders and small businesses as appropriate to accomplish scope of work.
It is anticipated the Steering Committee will invite a small number of applicants to meet with QCDA members to discuss their proposals prior to selecting a consultant.
QCDA and the steering committee reserve the right to refuse any proposal and add to or change the criteria listed above at any time. Additionally, QCDA and steering committee are in no way obligated to offer a contract to any of the responding CONSULTANTS. QCDA may, in its discretion, select more than one consultant to perform different tasks. QCDA and the steering committee reserve the right to make changes, additions or deletions at any time to the selection criteria stated herein, without notification to any responding CONSULTANT.